STATUTE OF EMERGENCY AMBULANCE PHYSİCİANS ASSOCIATION

Name and Center of Association

Article 1) The name of association is “Emergency Ambulance Physicians Association.”

The center of association is in Izmir. The association center cannot be moved to another city.

The objective and operating subjects of the association:

Article 2) Establishment objective of association:

To increase the quality and efficiency of the researches conducted within the scope of emergency health care services such as emergency services, ambulance services, first aid and natural disaster health care services and the Physicians serving in these fields, to ensure the compliance with international standards and to carry these standards forward consequently, to contribute the formation of national and international model and a healthy society. The objective of the association will not be in conflict with the operations and objectives of any official body or corporation.

To realize these objectives:

1. to contribute the increase of personal and scientific progress of the Physicians and other personnel serving for emergency and ambulance services; to contribute the improvement of their working conditions,
2. to organize national and international seminars, conferences, panels, symposiums , congress and various activities regarding emergency health care services and disaster medical affairs, to organize displays, festivals, exhibitions and contest, to reward the successful studies,
3. to conduct scientific researches about medical subjects on emergency health care services and disaster health services, to provide support to the formation of national standards in accordance with the international standards,
4. to organize trainings and practices addressing Physicians, health care personnel and public about emergency and disaster health care services,
5. to provide scientific and training support for the establishment and operating of Regional Training, Research and Application Centers conducting training, research and applications in medical subjects on emergency and disaster health care services,
6. to provide support to the carried studies to realize a national model and organization on medical subjects of emergency and disaster health care services,
7. to prepare written and visual training materials, brochures, and books about the first aid trainers’ training, first aid trainings, to supply training vehicles and devices, to conduct trainings by taking required permissions,
8.  to provide support for the creation of a sample model at international level for an ambulance system to serve at national level, by scientific evaluation of the call center, call numbers and organizational structure, the function descriptions of the personnel, standards of device and materials, international procedures to be applied, the forms and records and data to be used  and for the introduction and generalization of such organization
9. to ensure the use, training and improvement of all kinds of communication devices for emergency health care and disaster medical affairs field,
10. to make projects and studies for the improvement of internal and external equipments of ground, sea and air ambulances, mobile control and disaster health care devices,
11. to conduct studies for the development of medical and technical materials used for emergency health care and disaster medicine services, to conduct studies for the training and use of these vehicles,
12. to attend national and international meetings, trainings, project studies and practices arranged on emergency health care services and disaster medicine, to form teams to serve voluntary on these fields,
13. to make meetings and organizations to support and introduce public institutions and bodies serving on emergency health care and disaster medicine,
14. to purchase, lease and sell movable and immovable assets, to provide the construction of all kinds of buildings for subjects related with the activities of association, conducting the necessary and mandatory procedures and taking permits to establish entities,
15. to make interviews, common protocols, projects and studies with all public, private institutions and corporations and non governmental  organizations about subjects relevant with the objective of association,
16. to make studies and organizations about ambulance and nursing of ill persons at home services in accordance with current laws and regulations by receiving necessary permits,
17. to encourage the programs and publications to increase the awareness of public in emergency health care, first aid and disaster medicine subjects in cooperation with media,
18. to build relations with the institutions in other countries related with emergency health care and disaster medicine in accordance with the law and associations and foreseen conditions, to benefit from their studies, to provide information about our studies, to invite well known expert persons and institutions of this field to our country, to provide their contribution to trainings and studies,
19. to make studies to have the foreign emergency health care Physicians to come to our country and to have our Physicians sent to relevant applicator or training bodies to share the knowledge and experience mutually and for training and project studies , and to make studies to introduce the reports to be prepared to public opinion in consequence of these studies,
20. to make studies for  collection, evaluation and use of all kinds of knowledge and publications about emergency health care services and disaster medicine branches at national and international level, to form archive and library,
21. to collect aids and donations in accordance with laws to be used in areas relevant with the operating objectives of association.
22. to establish branches in other cities to generalize the number of members and studies of the association.

Founders of the association:

Article 4: The founders of the association are the persons stated below with their names, professions and residential addresses who were in Turkish nationality.

1- Mehmet Turhan Sofuoğlu, Medical Physician, 126/9 sok. Doktor sitesi, NO:3/8 Evka 3 Bornova/İzmir

2- Okan Özmen, Medical Physician, 2040/5 sok. Flamingo 20 No:5/50 Mavişehir/İzmir

3- İsmail Ümit Bal, Medical Physician, 2/8 sok NO.4/5 Fahrettin Altay, Konak/İzmir

4- Yıldırım Gezgin, Medical Physician, 6371 sok. No:61/1 Atakent/Karşıyaka/İzmir

5- Süleyman Gökçen, Medical Physician, Erzene Mah. 113/5 Sok. No.7/2 35050 Bornova/İzmir

6- Emine Barış, Medical Physician, 1040 sok. Pamukkale 2 No:52/58 Mavişehir/İzmir

7- Hakan Keskin, Medical Physician, 127/7 sok. No:4/7 Evka3, Bornova/İzmir

8- Tolga Ölçücü, Medical Physician, 1775 sok. No:133/6 Bostanlı, Karşıyaka/İzmir

Membership Types to Association, Conditions to be member, Procedures to suspend membership

Article 5:

Nobody can be forced to be a member or to stay as a member of association. Each member has the right to resign. The members of the association have equal rights. There cannot be provisions in association statutes considering language, race, gender, religion and communion, family, cast, and class differences among members and no provisions can be put to the statute of the association damaging the equality or giving privilege to some members.

However;

1. The public services officers stated in 4^th article, cannot take place in the management and Supervision Boards of association which they can be members as per 16^th article.
2. The members of Grand National Assembly of Turkey cannot take place in management and Supervision Boards of associations operating for public benefit that has provided a special income source or special possibilities with law.

Each member has a voting right in general assembly, the member have to vote personally. Honorary members can pay membership fee if they want. Honorary members do not have voting right.

In case of the membership of a corporate person, the president of executive board or person authorized will use voting right. When the presidency or representation authority of this person ends, the person vote in behalf of corporate person should be determined again.

The membership types to association are permanent membership and honorary membership. The below conditions are valid for members:

1. The Physicians worked or have worked in emergency health care services or ambulances, having the right of membership as per 16^th and 18^th articles of 2908 numbered associations’ law may be the members of association.
2. The person will be written informed about whether approved as a member or not after his/her specifications were discussed in executive board when a person written applied to association to be a member.
3. The honorary members are preferred among persons that can provide material or spiritual support to the association by General Assembly following the recommendation of executive board. The honorary members do not have right to be appointed to authorized boards of association or to vote. They may pay fee if they desire.
4. The foreigners may be permanent members if they have residence permit. This condition is not observed for honorary members.
5. Each member accepted to membership is obliged to pay the determined membership fee.
6. Each member has one voting right and has to use it personally.
7. Nobody can be forced to be a member or to stay as a member in the association. In case of written application membership can be deleted.
8. those insisting not to pay membership fee, those losing the ability to use civil rights or membership specifications, acting in contrary of objectives of association, and hose determined to study against association will be dismissed from membership by the resolution of executive board. They may object in the first general assembly, the resolution of general assembly will be final.
9. Those paying their membership fee debts and eliminating their dismissal reasons can again be accepted to membership. Those acting in contrary of the objectives of association and those determined to work against association and those dismissed from association twice cannot be again accepted to membership to association or to its branches.
10.  Real and legal persons having the capacity to act may be the member of association.
11. In case of the membership of a corporate person, the president of executive board or person authorized will use voting right. When the presidency or representation authority of this person ends, the person vote in behalf of corporate person should be determined again.

Bodies of Association:

Article 6:  There are three bodies.

1. General Assembly

2. Executive Board

3. Supervision Board

General Assembly Meetings

Article 7:  General assembly

1. Meets ordinarily once within November for each two years.
2. Meets extraordinarily when executive board or Supervision Board deems necessary or with the written demand of the 1/5^th of the association members, the ordinary General Assembly meetings have to be made at least once for each two years. General Assembly asked to meet by Executive Board. If Executive Board fails to invite General Assembly to meet within a month when requested by Supervision Board or written request of 1/5^th of members, the Supervision Board or one of the requesting members may apply to local court, then local court may appoint a board of three members to invite the general assembly to meet. General Assembly should be invited for meeting by Executive Board.

Each member participating the general assembly meeting and not accepting the decisions of general assembly in conflict with the statute of association and each member not agreeing the decision who did not participated to general assembly decision may initiate legal proceedings to cancel the decision within a month starting from the date of learning about the decision but in all cases within three months following the date of decision.

Against the decisions of other bodies, cancellation suits cannot be initiated until inter association solution ways were tried. The situations where the general assembly decisions deemed void or invalid with absolute nullity are reserved.

Invitation Method:

Article 8: Attached.

The executive board makes a list of members having the right to participate General Assembly meetings. The members to participate General Assembly meeting should be invited by advertisement in a local newspaper stating the date, hour and agenda at least 15 days prior to meeting date. If the meeting cannot be made because of lack of majority, then the date of second meeting will be announced. The time space between the first meeting date and the second one should not be less than one week.

The date, hour and place with the agenda of meeting should be written notified to most authorized officer of the place at least 15 days prior to meeting date and a list of the members to participate the meeting is attached to this notice. If meeting is delayed with any reason, it should be notified to members by advertising the delay with reasons in the newspaper where meeting was announced. The second meeting should be held latest within 2 months from the delayed date.

The members are invited to meeting in the same way as stated in first item and meeting is notified to most authorized governor of the place.

General assembly meetings cannot be delayed more than once.

Meeting Place

Article 9: Attached.

The General Assembly and Executive Board meetings should be held in İzmir.

Meeting Quorum:

Article 10:

General Assembly meets with the participation of the majority of members, in case of statute amendments or cancellation of association 2/3^rd of total members’ participation should be observed. If the meeting is delayed because of lack of quorum, quorum will not be required for second meeting. However, the numbers of members participating to this meeting should not be less than twice of the members of executive and Supervision Boards.

Performance Manner of the meeting

Article 11: Attached

The general assembly meetings of the association should be held in date, hour and place notified to the authorized local offices. The members participating to meeting enters to meeting place by signing near their names at the list prepared by the executive board. If the quorum stated in previous article is met this is determined by a minute and the meeting will be started by the President of Executive Board or one of the members of Executive Board. The absence of governor commissary will not necessitate delaying the meeting. After the opening of meeting, a president and sufficient number of vice presidents and a secretary should be selected.

The management of the meeting belongs to the president of General Assembly. Secretaries drafts the meeting minutes and signs with president. At the end of meeting all minutes and documents should be delivered to executive board. Just the subjects of agenda are discussed in the meeting. However, the subjects written offered by 1/10^th of participant members are taken to agenda and negotiated in meetings.

The responsibility and authorities of General Assembly

Article 12:

Below mentioned subjects are negotiated and decided by General Assembly:

1. Selection of association bodies,
2. amendment of association’s statute
3. Negotiation of reports of executive and Supervision Boards, release of Executive Board,
4. Negotiation of budget prepared by Executive board and acceptance by amending or as is.
5. To authorize Executive Board to purchase immovable assets or to sell existing immovable assets of the association,
6. Cancellation of association,
7. to be member or observer in associations or institutions located out of country after taking necessary permissions,
8. performance of other duties stated to be fulfilled by General Assembly in legislations or in statute of association.
9. General assembly makes the final decisions about acceptance or dismissal from membership, appoints the association bodies and performs other works not assigned another body of association. General Assembly supervises the other bodies of the association and may dismiss them from their functions any time with justified reasons.

Formation of Executive Board and its Responsibilities

Article 13: Articles about Executive Board

Executive board is formed from 7(seven) principal 7 (seven) associate members and appointed by general assembly by secret voting.

Executive Board performs below duties:

1. Representation of association or to authorize one or ore members to represent,
2. to decide for establishment of branches of association and to authorize branch founders,
3. to make negotiations with institutions and corporations related with operating subjects of association, to execute agreements and protocols,
4. to conduct procedures related with income and expenditure accounts, to draft the budget of following period and present it to general assembly,
5. In case of membership of foreigners, to notify them the relevant authorized officer of the region within 10 days,
6. to conduct other procedures assigned by the statute of association or by legislations, to use the authority,
7. representation authority may be assigned to one or more members by executive board,
8. The association may establish branches where deemed necessary by the decision of general assembly. For this objective, a founders’ board formed at least from three members authorized by executive board files the declaration for branch establishment and other necessary documents to the most authorized officer of the place where branch will be established. The content of branch establishment declaration and required documents are shown by regulation.

Inability to complete the Executive Board with Associate Members:

Article 14:

If the number of members of executive board decreases less than half of the total members after appointment of associate members, the General Assembly will be invited to hold a meeting by existing members of executive board and Supervision Board. In case of failure of invitation, by the application of one of the members, the judge of civil court of the place may appoint three persons selected among members of association to invite the General Assembly to meet within 1 month.

Formation of Supervision Board and its duties:

Article 15:

Supervision Board is appointed by General Assembly by means of secret voting to be formed not less than from 3 (three) principal, 3 (three) associate members. This board performs supervision duty with intervals not longer than six months in accordance with principles and procedures stated in the statute of association and report the supervision results with a report to Executive Board and to General Assembly when met.

Notification of members appointed to bodies to administration

Article 16: Attached.

The names, last names, fathers’ names, birth places and dates, professions and resident addresses of members appointed to executive board and other bodies of the association are notified to the most authorized local officer of the region where association center was located by the president of Executive Board within 7 days following the appointment by General Assembly.

Termination of Legal Entity of the Association

Article 17: Articles relevant with Legal Entity

The General Assembly of the association may any time decide to terminate the association. The participation of at least 2/3^rd of the association members having right to participate General Assembly meeting according to association statute should be present in meeting to take the decision to terminate in General Assembly. If this quorum cannot be maintained in first meeting, the termination can be negotiated without considering the number of participating members to the second meeting. It is essential to make the termination decision with the agreement of at least 2/3^rd of the participant members.

The termination of the association should be written notified to the most authorized officer of the location within five days by the Executive Board. In case of termination of association all of its money and other assets should be transferred to Management of Ambulance Service of Izmir province. When the branches are terminated their assets are transferred to HEAD OFFİCE. In case of termination decision made by General Assembly, a dissolution board formed from three persons will be appointed for this objective.

Membership Fee

Article 18: Amount of membership Fee

The amount of membership fee for 2004 year is annual 12.000.000 TL. The amount of membership fee can be adjusted for following years by General Assembly according to current conditions. Those delaying to pay membership fee for six months can be dismissed from membership by means of Executive Board decision.

Income Sources of the Association

Article 19: The items related with income sources are:

1. Membership fees,
2. Revenues earned by means of activities organized by association such as publications, trainings, lottery, bale, trips, entertainment, congress, conferences, contests and exhibitions
3. incomes from assets and provided services,
4. Bank interests, revenues from government bonds and similar
5. Donations, aids in cash and in kind to be accepted in accordance with the legislation about collecting aids.
6. 10% of the branch incomes to be transferred to center. 

Books and Records,

Article 20: The books and accounting method to be applied by association:

The member enrollment books, accounts and records, financial position and activity results and relevant principles and procedures will be conducted in accordance with the provisions of regulation advertised in 25070 numbered and 04.04.2003 dated Official Gazette on the books, accounting principles and procedures to be applied by associations.

These are the books to be kept:

1-For associations subject to operation account method:

- Member enrollment book

-Resolution book

- Operating account book

-Inventory book

2- For associations subject to balance sheet method:

- Member enrollment book

-Resolution book

- Day book

- Ledger

- Inventory book

The notary certification of these books is mandatory.

Method for Revenues and Expenditures

Article 21: Attached

The incomes of the association are collected against receipt and the expenditures are made with expense documents. The duration of storage for these documents is five years provided to reserve the provisions of special laws about longer keeping periods. The receipts to be used for the collection of association incomes should be printed by Ministry of Finance. The form, printing, delivery to associations, supervision of users and the fee to be received for these receipt documents are determined through regulations arranged by Ministry of Internal Affairs and Ministry of Finance. The clear identity and signature of the person making the payment of donation are stated on the receipt. If receipt cannot be provided within 30 days following its request from Ministry of Finance, the association may have receipts printed and use them by receiving the approval of relevant Governorship and accept donations and membership fees. The Governorship approves these receipts by a minute listing the receipts. After supply of official receipts from Ministry of finance these special receipts cannot be used. The persons to collect donations and fees are appointed by the resolution of Executive Board and this resolution is registered to Governorship. It is forbidden to collect money or similar aids against giving newspapers, journals or similar printed objects in behalf of association.

The persons authorized to collect incomes in behalf of association have to deposit or transfer the collected amounts to the bank account of association within 30 days.  However the amounts equal to amounts multiplied with 1000( thousand) of the salary coefficient determined by general budget and which is the base to convert the amounts to monthly amounts stated in indicator table as per 154^th article of 657 numbered public officers law advertised at January month of that year should be immediately deposited or transferred to the bank accounts of the association. The existence of two signatures is essential to draw money from the bank accounts of association.

Wage to be paid to government commissary

Article 22: Attached.

The amount of wage to be paid to government commissary and his assistants is determined jointly by Ministries of Finance and Internal Affairs not to exceed in country daily payment amount for officials appointed in first degree. This wage is paid by the association and is deposited to the cashiers of Revenue Offices at least three days before the General Assembly meetings.

The relation of association with Politics

Article 23: Association of Emergency Ambulance Physicians do not involve with politics. 

Subjects to be negotiated in General Assembly Meetings

Article 24: Attached.

Only the subjects stated in agenda are negotiated during General Assembly meetings. However, it is essential to take the subjects recommended to negotiate by at least 1/10^th of the participant members to the agenda.

 Authority to decide for statute amendment

Article 25: The authority to decide for the amendment of the statute of the association belongs to General Assembly. The amendment of the statute may only be negotiated in General Assembly meeting if it is in agenda or taken to agenda with the written request of 1/10^th of the participant members. The quorum for deciding the amendment of statute of association is the 2/3 majority of the participant members.  The registration and advertisement of the association statute is made in accordance with the method as in association establishment.

The resolutions of General Assembly are made by the majority of the meeting participant members. However, the statute amendments and the termination of association resolutions can only be taken by 2/3^rd majority of the participant members.

Other articles related with association statute

Article 26: Attached.

The provisions of the relevant articles of 2908 numbered Associations’ Law and Civil Law will be applied for subject nor determined in this statute.

Establishment of Branches, Bodies of Branches and Provisions those Branches will be subjected

Article 27: The establishment of association branches:

The associaton cannot establish more than one branch in province, central village, villages and counties.

Written application is made to the most authorized officer of the location that branch will be established by authorized at least three persons by executive board to establish the branch. It is essential to declare the names, professions, birth dates and places, father’ names, the nationality of the branch founders and to state the address of planned branch in this application and to add two copies of association statue and authorization certificates.

The founders of the branch should have been the residents of the place at least for six months where branch will be located.

It is mandatory to appoint:

1. General Assembly

2. Executive Board

3. Supervision Board and Supervisor in each branch.

The provisions of 2908 numbered Associations’ Law will be applied for the association branches.

However:

1. The advertisement about the general assembly meeting of branch can be made by newspaper as well as using local possibilities and devices.

The ordinary general assembly meetings of branches should be completed at least 15 days prior to general assembly meeting of head office..

The branches to be established operate under the Executive Board of Head Office in accordance with this statute or subsequent statutes and bylaws. The head office always and at all times has the control authority on the branches. Central Executive Board may suspend the executive boards of branches at any time permanently or temporarily by resolving with quorum, may decide to terminate that branch or may decide to transfer this branch to another branch when necessary. 

The names of the branches are stated as “Association of Emergency Ambulance Physicians, __ Branch”

The branches are managed with their sources in accordance with the provisions of this statue but head office may provide assistance for realization of statute objectives. The branches support the initiated studies by Head Office by the offer of Head office by means of starting campaigns and all of their possibilities. The branches are responsible against general laws for their own financial disposals.. The Head Office cannot be hold responsible for the disposals of the branches.

The members can only enroll to one branch. In changes of region, the member enrollment record, fee and payment situation should be notified to the executive board of the branch located in the new resident area of the member. The general assembly of the branch is formed from principle members enrolled to branch. Invitation to meeting, meeting and the other procedures are conducted as in Head Office General Assembly. The general assembly meetings held one for two years. For all mandatory delays,  general assembly meetings of branched have to be completed at least one month prior to the General Assembly meeting of Head Office. The results of general assembly meetings should be reported to head office. 

Article 28: The responsibilities and authorities of Branch General Assembly:

a) Inspection of reports prepared by Executive and Supervision Boards and release of executive board

b) Approval of draft budget

c) Selection of Branch Executive and Supervision Boards

d) Selection of delegates to be one for ten enrolled principle members for the General Assembly of Head Office

e) To make decisions to realize the objectives stated in statute

f) To decide for termination of branch (this decision cannot be implemented until approved by Head Office.)

g) The executive board of head office can dismiss or suspend the executive boards of branches temporarily or permanently, may decide for the termination of branch or may appoint a temporary executive board in place of existing executive board.

Article 29: The responsibilities and authorities of Branch Executive Boards

a) Executive board of the branch is selected by secret voting in the General Assembly of Branch. The branch executive board is formed from 5 (five) principal, 5(Five) associate members. The appointed executive board selects a President, Secretary and Accountant among its members.

b) The president represents the branch and its executive board.

c) The responsibilities and authorities of branch executive board is same as the executive board of head office. The corresponding are conducted by President or jointly by president and general secretary of branch.

d) The executive Board of branch is responsible against own General Assembly and Head Office General Assembly; conducts the duties assigned by the executive board of head office and implements the directives.

e) The executive Boards of the branches are obliged to develop the social relations among the members and to conduct various activities for this objective.

Article 30: Responsibilities and Authorities of Branch Supervision Boards

a) Same as the Head Office Supervision Board

b) The supervision board is selected in general assembly as 3 (three) principle 3(three) associate members. They immediately meet and select a president among them. For branches with less then 20 principle members the supervision board is formed from 1 principle 1 associate member.

c) The supervision method of branch supervision board is as the supervision method of head office supervision board.

Article 31: Financial Provisions related with Branches

The money of the branch should be deposited in a bank account with the authorized signatures of two members of executive board. The maximum cash amount to be kept in branch is shown in the budget. The executive board of branch may authorize one of the members to deposit and draw money from bank accounts.

Article 32: Additional Articles for Branches:

General Assembly forms from the enrolled principle members of the association. Principal branch members of head office, presidents of branches and one representative from branches selected to represent each 10 member of the branches can participate to general assembly meetings.

Temporary Executive Board appointed from the founder members of the association:

1- President                           : Mehmet Turhan Sofuoğlu, Medical Physician

2- General Secretary             :  Yıldırım Gezgin, Medical Physician

3- Accountant                         : İsmail Ümit Bal, Medical Physician

4- Member                              : Okan Özmen, Medical Physician

5- Member                              : Süleyman Gökçen, Medical Physician

6- Member                              : Emine Barış, Medical Physician

7- Member                              : Tolga Ölçücü, Medical Physician